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The word database is a little abused in the computer world. You won’t have to learn to think like a programmer (or know the arcane terms they use), but you will learn how to bend FileMaker Pro’s hidden power to your will, and make it tell you everything it knows about your company, the photographs you’re selling on the Web, or how long it typically takes each member of your staff to get through his workload. This book will teach you how FileMaker Pro stores your information, and how you can rearrange that information to get the answers to meaningful questions, like which employees are due for performance reviews, who’s coming to the company picnic, and which amusement park has the best deal on laser tag so you can throw a party for your top 50 performers. This simple database keeps track of personnel on a battleship. FileMaker’s built-in number crunching and word processing tools let you track people, processes, and things, creating all your reports, correspondence, and collateral documents along the way. You can use it like a business card file to store and retrieve customer information, or run your entire business with this one program. That list of associates in California you took hours to generate from a card file? A computer can do it in less than a second.įigure 1. FileMaker Pro lets you do just about anything with the information you give it. Computers make searching databases a whole lot faster. But since it’s stored on a computer, you can organize the same information in numerous ways with ease-say, by name or by state. It contains lots of information, like addresses, Zip codes, and phone numbers, and it organizes that info in useful ways (see Figure 1 for an example). A digital database isn’t much different in theory from one collected on business cards or other forms of paper. And FileMaker Pro is a powerful, yet easy-to-use database program.Ī database program helps you build a database so you can store information and then see that information the way you need to see it. Digital databases help you avoid that kind of tedium. What if you want to get a list of all your associates in California? Your card file isn’t organized by state, so you have to flip through every card, one by one, to get a list. Such physical databases have major limitations compared with their digital cousins. You can find any person’s card because you know where in the alphabet to look, even though there may be thousands of cards to look through. For example, a business card file has information about people organized alphabetically by name. Ideally, the information in a database is organized so you can find what you’re looking for quickly and easily. In fact, if you look up the word “database” in a dictionary (which is a database, too), you’ll find that a database is just a collection of information, or data. But databases have been around much longer than computers-a phone book, a cookbook, and an encyclopedia are all databases. It calls to mind images of whirring computers, advanced degrees, and pocket protectors. This book was written with the intent of keeping the novice out of trouble and from being forced to start a custom app over from scratch.The word “database” can be alarming. That is the purpose of this document: to warn you about pitfalls and advise you of basic design concepts. Good design stems from knowing which structures and techniques will suit your needs, and which will not. The key to building a good custom app is a good design. This book will help prevent you from making significant design errors that could cause you trouble down the road.
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The single most glaring omission for the newcomer is a basic list of do's, don'ts and other advice to help you get started on the right foot. But these sources consist almost entirely of instruction on how to use FileMaker's tools, and not how to properly design a custom app. There are already books available on FileMaker Pro™, and even more resources available on the web and in workshops, classes, etc. FileMaker is an awesome tool for solving business or organizational problems for millions of users weekly! However, FileMaker won't solve your business problems by itself.